Exercise 3 Essay Example | Topics and Well Written Essays - 1250 words

Exercise 3 - Essay Example Google drive is a service where any type of document can be uploaded and composed. Files uploaded can only be edited after their conversion into Google Docs format. The name of the file remains the same both in the converted and the original format in the activity section, but the symbol on the left of the name helps determine whether the file is converted or not. It is recommendable not to check the box that asks for the conversion of image or pdf files because of the great possibility of occurrence of conversion issues. Once uploaded and clicked upon, files open in new tabs from where they can be read, edited, saved, and performed all other kinds of functions upon. The free version of Google Drive has established the limit of 5 GB for uploading documents. For storage beyond that, the account has to be purchased. Video 2 summary Part 2 of this video series is about creating documents within the Google Drive. Google Drive lets the users create documents that are similar to the format s they work with in the Microsoft Office. There are different programs that compare to different programs of the Microsoft Office e.g. Presentation in Google Drive is the equivalent of MS PowerPoint. Likewise, Spreadsheet in Google Docs has almost all of the features of MS Excel. The user can perform different sorts of functions on the data in Spreadsheet just like it is done in MS Excel. Google Docs have an Autosave feature that obviates the need to properly save the content written in the file all the time. Users must first title the documents to differentiate them from one another in the list. Most of the features of Google Docs are similar to those of Microsoft Office. Users can make a copy of the documents to be able to edit the documents even if the editing rights have not been granted to them by the sender of the documents. Users can revisit the older versions of the documents using the Revision History feature. This is a very powerful feature as a new revision history is cre ated every time a change is made to the document. The Form in the Google Docs is a very useful program to conduct surveys with. Everything ranging from making graphs to drawings, writing, and making presentations can be done using the programs of the Google Docs. Video 3 summary Part 3 of this video series is about sharing documents within the Google Drive. Sharing is of two types; sharing with a Google Docs’ user and sharing with a non-user of Google Docs. The way to share a document with a Google Docs’ user is to right-click anywhere on the row of the document, go to share, and then again share. The sender has the option of deciding whether the receiver can edit, comment, or just view the document. Once the document has been shared, its shared status is visible on the row next to where it is located. The powers given to the receiver to change the file in any way can be limited or increased anytime by the sender. To share a document with a non-user of Google Docs†™, the first step is to convert the document from Google Docs format to the original format. Once this is done, the rest of the process is the same as for the user of Google Docs’ except we go to â€Å"Email as attachment† instead of â€Å"share† in the third step. Any important updates about the document that the sender wants to share with the receivers can be sent as a message via â€Å"Email collaborators†. More than one file can also be shared with a group of people by creating a shared folder